This portal helps Suppliers and Customers collaborate on invoices and payment confirmations. The portal automatically identifies and reconciles differences between both parties' records, helping reduce disputes and improve account accuracy.
Suppliers and Customers can access the portal using their registered email address.
This portal is designed for users from across the world including United States, Australia, Canada, United Kingdom, Germany, France, India, China etc.,
Invoices can be recorded through:
Once an invoice is recorded, the Customer can:
Invoice confirmation indicates that the Customer has received the related goods or services and acknowledges the invoice for reconciliation purposes.
Yes. Invoices can be recorded and remain in an unconfirmed status until approved by the Customer.
No. Duplicate invoice numbers for the same Supplier are not allowed. This helps prevent duplicate processing and reconciliation issues.
Payments can be entered manually, uploaded through Excel/CSV, synchronized from an accounting system, or submitted through approved email workflows.
The Supplier can:
Payment confirmation helps ensure that both parties agree on payment status and timing, reducing reconciliation differences.
The reconciliation report will identify the payment as an unmatched transaction until both parties record and confirm it.
Credit memos can be entered directly in the portal, uploaded through Excel/CSV, imported from integrated accounting systems, or submitted via approved email workflows.
Credit memos require confirmation by the Supplier before they are included as confirmed reconciliation items.
Confirmed credit memos may require cancellation and re-entry.
The portal compares records maintained by both parties and identifies:
The reconciliation includes:
An unmatched transaction is a transaction that exists in one party's records but has not yet been recorded or confirmed by the other party.
Reconciliation is updated whenever new transactions are recorded, approved, imported, or synchronized.
Yes. Customers can view both confirmed and unconfirmed transactions in their ledger.
The ledger will include:
Yes. Authorized users can export ledger information to Excel, CSV, or PDF formats (subject to system settings).
Yes. Automated reminder emails can be configured for:
Reminder schedules can be configured by your organization administrator.
The portal can integrate with supported accounting systems, including:
If integration is enabled, transactions can be synchronized automatically based on your organization's configuration.
Yes. Transactions can be recorded and reconciled in multiple currencies.
Exchange rate differences are displayed separately and will be included in reconciliation reporting.
Users can access the portal using their registered email address and authentication credentials.
Yes. Depending on configuration, approvals can be completed:
All transactions, approvals, and confirmations are recorded with a complete audit trail to provide transparency and accountability.
© Prokizen Global LLP. All Rights Reserved.